How to Create a Personal Email Signature in Gmail (+5 Templates)
14 août 2025
Learn how to create a personal email signature in Gmail with images, links, HTML, and customizable templates.
How often do you stop and think about your email signature? For most people, it’s just a line of text at the bottom of their message, but it can say a lot about you.
Nearly 90% of users have only one signature, missing out on a simple way to make every email feel professional and personal.
This guide will walk you through creating a personal email signature in Gmail that looks great, works well across devices, and helps you leave a positive impression every time you hit send.
Key Takeaways
Creating an email signature in Gmail is straightforward across desktop and mobile devices.
Gmail supports adding text, images, hyperlinks, and more to personalize your signature.
This guide offers five ready-to-use templates that you can customize to create your own personal email signature in Gmail.
What is an Email Signature in Gmail?
An email signature is a standardized block of text and images that automatically appears at the bottom of your outgoing emails.
It's like having a personal stamp that tells recipients who you are, how to reach you, and what you do, without any extra effort on your part.
The great thing about Gmail signatures is how flexible they are. You can create signatures with formatted text, add your personal photo or favorite image, include clickable links to your social media or personal website, and even set up different signatures for different situations. Maybe you want a casual signature for friends and family and a more detailed one for networking - Gmail makes that easy.
Step-by-Step Guide: How to Create an Email Signature in Gmail
Creating a professional email signature in Gmail is easier than you might think. Whether you’re working on your computer or phone, this guide will walk you through every step.
How to Create a Personal Email Signature in Gmail on Web
If you mostly use Gmail on your computer, this section shows how to set up a fully customized signature using Gmail’s web interface. You’ll learn how to add text, format it, and apply your signature automatically.
Open Gmail in your web browser and click the gear icon (Settings) in the top right corner.
Select See all settings to open the full settings menu.
Scroll down to the Signature section under the General tab.
Click Create new and give your signature a name.
Use the editor to add your name, contact details, and any text you want.
Format your text with the built-in tools to adjust font style, size, and color.
Once finished, choose whether the signature should appear on new emails, replies, or both.
Scroll down and click Save Changes to apply your signature.
How to Create an Email Signature in Gmail on Android
If you’re often on the go, setting up a mobile signature ensures your messages carry your contact info even when sent from your phone. Here’s how to create a simple, plain-text signature on the Gmail Android app.
Open the Gmail app and tap the three-line menu icon in the top left.
Scroll down and tap Settings.
Select the email account you want to add a signature to.
Tap Mobile Signature (note: this adds a plain-text signature only).
Enter your signature text and tap OK to save.
Note: Images and formatting aren’t supported in the mobile app signature; for richer signatures, use the web version.
How to Create an Email Signature in Gmail on iOS
Creating an email signature on iPhone or iPad follows a similar process to Android, but with slight interface differences. This section explains how to add a simple signature via the Gmail app on iOS.
Open the Gmail app on your iPhone or iPad.
Tap the three-line menu icon, then scroll down to Settings.
Choose the email account for which you want to add a signature.
Tap Signature Settings and toggle Signature on if it’s off.
Enter your signature text (plain text only) and tap Back to save.
For rich formatting and images, you’ll need to set up your signature via the Gmail web interface.
How to Add Images to Your Gmail Signature
Adding images, such as logos or personal photos, can make your signature stand out and reinforce your brand. This section guides you through inserting images correctly and avoiding common pitfalls.
In the Gmail web signature editor, click the Insert Image icon (looks like a mountain).
Upload an image from your computer or paste an image URL hosted online.
Keep image size moderate since large images can slow down emails or cause display issues.
Use your company logo or a small personal photo to reinforce branding.
Be aware that some email clients may block images by default, so always include essential info as text.
Pro Tip: Gmail signatures have a limit of 10,000 characters, including text and images. If you encounter an error while adding your signature, try reducing the image size or compressing it to stay within this limit.
How to Add Hyperlinks to Your Signature
Hyperlinks let recipients quickly visit your website, social profiles, or other important pages. Here’s how to add clickable links to both text and images in your Gmail signature.
Highlight the text or image you want to link.
Click the Link icon in the signature editor toolbar.
Enter the full URL (e.g., your website or LinkedIn profile) and click OK.
Test your links by sending yourself a test email before finalizing.
How to Add HTML to Your Gmail Signature
For those who want a highly customized and polished signature, HTML offers more design freedom. This section explains how to use HTML signatures within Gmail’s limitations and offers tips for success.
Gmail’s native editor doesn’t support direct HTML code input.
To use an HTML signature, create the signature in an HTML editor or email signature generator.
Copy the rendered signature from a browser or editor and paste it directly into Gmail’s signature box.
Make sure your HTML is clean and responsive to avoid formatting issues.
Alternatively, consider third-party tools or extensions that specialize in managing HTML signatures.
How to Attach Your Signature by Default in Gmail
Setting up a signature is only part of the process, but how do you attach email signatures in Gmail? Here is how to add an email signature to your emails by default and manually.
Using Gmail’s Default Signature Settings
When you create a signature in Gmail’s settings, you can specify whether it should be automatically included in new emails, replies, and forwarded messages. This saves you from manually adding it each time. Here’s what to check:
In Gmail’s Signature settings, make sure you assign your signature to both New emails and On reply/forward if you want it to appear consistently.
If you manage multiple signatures (for different accounts or roles), select the appropriate default for each.
Once you complete these settings, your signature will be included every time you send an email without needing to add it manually.
Manually Adding or Switching Signatures While Composing Emails
Sometimes you may want to use a different signature for a specific email or remove it altogether. When composing an email in Gmail’s web interface:
Click the pen icon at the bottom of the compose window to open the signature menu.
Choose from your saved signatures or select No signature to remove it temporarily.
This flexibility allows you to tailor your sign-off depending on the email context.
Mobile App Behavior
On Gmail mobile apps, the signature set in settings is added automatically, but since formatting options are limited, rich signatures (with images or links) won’t always appear. Keep this in mind when sending emails from your phone.
5 Sample Email Signature Templates for Gmail
When creating a personal email signature in Gmail, it helps to start with a style that fits your unique situation and goals. Below are common signature types that align well with professionals and individuals just beginning to build their email identity. These templates offer a strong foundation while allowing room for personalization.
1. Simple Personal Signature
Ideal for those new to email signatures or anyone who prefers a clean, straightforward sign-off. It includes just your name and essential contact info, making it quick to create and easy to read.
Best regards, [Your Name] Phone: [Your Phone Number] Email: [your.email@example.com] |
2. Professional Individual Signature:
Designed for freelancers, consultants, and remote workers who want to present a polished and credible image. This signature adds your job title and direct contact details without overwhelming the reader.
[Your Full Name] [Your Job Title] Phone: [Your Phone Number] Email: [your.email@example.com] LinkedIn: linkedin.com/in/yourprofile |
3. Networking or Social Media Focused Signature
These signatures are perfect if you’re actively building your personal brand or professional network. It incorporates links to your social media profiles or personal website, helping recipients connect with you beyond email.
Cheers, [Your Name] [Your Job Title or Tagline] Website: www.yourwebsite.com Connect with me: LinkedIn | Twitter | Instagram |
4. Creative Personal Signature
Great for creative professionals or anyone who wants their signature to reflect their personality. This style uses subtle colors, custom fonts, or a personal logo to make your emails memorable.
[Your Name] Creative Director | Visual Storyteller 📞 [Your Phone Number] | [Optional: Insert personal logo or headshot image here] |
5. Minimalist Mobile-Friendly Signature
This signature is concise and formatted to display clearly on smaller screens, maintaining professionalism on the go.
[Your Name] [Your Job Title] [Your Phone Number] [Your Email] |
Pro Tip: Tools like Canva offer customizable email signature generators that let you design visually compelling signatures with images, borders, and stylish fonts. After designing, you can export your signature’s HTML or image and add it to Gmail for a professional and eye-catching look.
Choosing the right email signature style helps you express your personality and professionalism in every message you send. Whether you prefer a simple, clean look or a creative, branded design, these templates provide a solid starting point. Remember to customize your signature to reflect your unique voice and keep it updated as your contact details or roles change.
Conclusion
A well-crafted personal email signature in Gmail does more than just share your contact details — it leaves a professional impression, reinforces your personal brand, and makes your emails easier to connect with.
Take a few minutes today to create or update your Gmail signature using the steps and templates we’ve shared. Small details like this can make a big difference in how others perceive your professionalism and approachability.
Ready to boost your email efficiency even further? Explore how NewMail AI can help you manage, organize, and respond to your emails smarter, so you spend less time on email and more time on what matters.
Frequently Asked Questions (FAQs)
1. Can I have different email signatures for multiple Gmail accounts?
Yes, Gmail allows you to create and manage separate signatures for each email account you use within the app or web interface.
2. How do I add images or logos to my Gmail signature?
You can insert images by using the "Insert Image" option in Gmail’s signature editor. It’s best to use small, optimized images hosted online or uploaded directly.
3. Why doesn’t my Gmail signature show up on mobile emails?
The Gmail mobile app supports only plain-text signatures. To use rich signatures with images or formatting, you need to set them up via Gmail’s web version.
4. Can I add clickable links to my email signature?
Absolutely. Gmail lets you hyperlink text or images in your signature so recipients can easily visit your website or social profiles.
5. Is it possible to use a fully custom HTML signature in Gmail?
While Gmail doesn’t allow direct HTML code editing, you can create your signature in an HTML editor, copy the rendered version, and paste it into Gmail’s signature box.
